Windows Desktop | $265 One-Time | 3 Licenses

Excavation Estimating Software - Machine Hours, Haul, and Site Work Bids

QuoteNovo helps excavation contractors build estimates for site work - itemizing machine hours, operator labor, mobilization, haul distance, disposal fees, and fuel - and deliver professional PDF proposals to clients.

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$265 one-time • 3 licenses included • Windows only

QuoteNovo Desktop
QuoteNovo estimate creation screen showing line items, quantities, pricing, and project total
Windows desktopEstimateInvoicePDF proposalOne-time purchase
Quick answer: excavation estimating software

QuoteNovo is Windows desktop estimating and invoicing software sold for a one-time $265 fee. Excavation contractors use it to build estimates with line items for machine hours, operator labor, mobilization charges, haul distance or load counts, disposal fees, and fuel. Estimates can be volume-based or time-based depending on job type. The software generates PDF proposals and invoices, supports 3 Windows computers per purchase, and requires no monthly subscription.

What your client receives

QuoteNovo helps contractors turn estimate details into a clean, customer-facing PDF proposal with line items, pricing, project information, and totals.

QuoteNovo PDF estimate preview showing a customer-facing proposal with line items and total
Sample PDF proposal generated by QuoteNovo

Excavation contractors price work across multiple cost drivers that are difficult to capture accurately in a basic spreadsheet - machine hours by equipment type, operator labor, mobilization from the yard to the site, haul trips and dump fees, fuel surcharges, and site-specific variables like soil conditions, access difficulty, and rock. On trenching jobs, the bid may include machine hours for the excavator, a labor entry for the operator and groundman, pipe or conduit if the contractor supplies it, backfill material, and compaction. On full site clearing and excavation jobs, mobilization alone can be a significant line item. QuoteNovo lets an excavation contractor organize all of those cost components as individual line items in a single estimate, generate a professional PDF for the client or GC, and convert the approved estimate to an invoice at job completion without re-entering the scope.

Why excavation bids need every cost category documented in writing

  • Excavation estimates that include machine hours, mobilization, haul, and disposal are complex to total accurately
  • Site work proposals need a professional document that breaks out each cost category for the client
  • Volume-based and time-based jobs require flexible estimate structures that spreadsheets handle poorly
  • Monthly software costs reduce margin on competitive site work bids

How QuoteNovo fits site work, trenching, and earthwork estimating

  • Line items for excavator hours, dozer hours, skid steer hours, and operator labor separately
  • Mobilization, haul charges, dump fees, and fuel as individual cost entries
  • Build both volume-based (cubic yards) and time-based (hourly) estimates in the same tool
  • Generate a professional PDF proposal that clearly itemizes each cost category
  • One-time $265 purchase for 3 Windows licenses - no subscription

What QuoteNovo includes

Every feature listed below is part of the $265 one-time purchase.

Machine hour line items for excavators, dozers, skid steers, and other equipment
Operator labor, fuel, and mobilization as separate cost entries
Haul distance charges and disposal/dump fees by load or weight
Volume-based (cubic yards) and time-based (hourly) estimate support
PDF proposal output for client and GC review
Estimate-to-invoice conversion for job billing
Data stored locally on Windows - works offline
One-time $265 with 3 licenses included

Example use case

An excavation contractor bidding a residential foundation dig can build an estimate with separate line items for excavator hours, dozer hours, operator labor, mobilization, overburden disposal by load, rock allowance, and site restoration - giving the homeowner or GC a clear breakdown of every cost before the machines arrive. When the job is complete, the estimate converts to an invoice with no re-entry of job details.

When QuoteNovo is not the right fit for excavation contractors

QuoteNovo is not full accounting software. It does not include payroll, bank feeds, tax filing, bank reconciliation, or deep bookkeeping reports. Businesses that need those capabilities should use QuickBooks or dedicated accounting software alongside or instead of QuoteNovo.

QuoteNovo is not the right fit if you need:

  • Excavation companies needing GPS machine control integration or equipment tracking
  • Businesses requiring scheduling, dispatching, or project management software
  • Operations that need payroll, fleet management, or full accounting tools

Stop paying monthly for software you could own

$265 one-time purchase • 3 licenses included • Windows only • No subscription

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Submit your info and we'll contact you to schedule a short QuoteNovo product demo. After you complete the demo, you'll receive a purchase link with 10% off your lifetime license.

  • Short, focused product walkthrough
  • See estimates, invoices, and PDF workflows firsthand
  • Ask questions before you buy
  • 10% discount link sent after the completed demo

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Frequently Asked Questions

Have a question not answered here? admin@quotenovo.com

Yes. QuoteNovo line items are free-form, so you can mix time-based pricing (machine hours, operator hours) and volume-based pricing (cubic yards of excavation, tons of material hauled) on the same estimate without restriction. This matters for excavation bids because different cost components price out differently - equipment is typically hourly, haul is typically by the load or ton, and some material like fill or aggregate is priced by the cubic yard delivered. Combining those in a single estimate gives the client or GC a complete picture of where the total cost comes from rather than a single number that is hard to evaluate or compare against other bids. For jobs where you want to bid time-and-materials with a budget allowance, you can structure line items that way as well. The description field on each line item supports notes about site conditions, equipment specs, or pricing basis so the client understands what they are approving.
Yes. Mobilization, haul distance charges, dump fees, fuel surcharges, and any other project cost can each be entered as their own line item with their own price. Mobilization is an easy item to bury in a blended rate on simple jobs, but on competitive bids where the client is comparing multiple quotes, having it called out separately gives you a defensible number when the client asks why the total is higher than they expected. Haul charges separated by load count or trip distance let the client see exactly what it costs to move material off site - if disposal costs increase between the estimate and the job, the line item gives you a documented basis for a change order conversation. Permit fees, traffic control costs, and any site-specific access charges can also be added as distinct entries so the full cost of completing the job is visible in the proposal before work begins.
Yes. QuoteNovo installs directly on your Windows computer and stores all customer records, estimates, and invoices locally on that machine - no cloud account, no internet connection, and no syncing to an external server required. This matters for excavation contractors who often work on rural job sites or remote properties where internet signal is unreliable. You can build and finalize an estimate at the office or at home without needing connectivity, and all PDF generation also runs locally so you can produce a professional proposal without depending on an external service. Your data stays on your machine under your control - there is no subscription service that could become unavailable or lose access to your files. If you switch computers or set up a new machine, contact admin@quotenovo.com to discuss your license.
No. QuoteNovo is a one-time $265 purchase with no monthly, quarterly, or annual fees. For an excavation contractor whose project volume varies by season and whose overhead already includes equipment operating costs, fuel, and insurance, a fixed software cost that does not compound year over year is a straightforward advantage. The $265 purchase covers 3 Windows licenses - enough for an office computer and a home computer under the same purchase without paying extra. You own the software outright with no account to cancel, no subscription to manage during the off-season, and no vendor price increase to plan around. If you want to see QuoteNovo before purchasing, book a demo at quotenovo.com to see how it handles excavation cost structures.

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$265 one-time purchase • 3 licenses included • Windows only • No subscription

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